Office of the Township Clerk

Secretary to the Governing Body:

• Prepare meeting agenda at the discretion of the Governing Body, be present at all meetings of the Governing Body
• Keep an official record of the proceedings of every meeting, retain the original copies of all minutes, ordinances and resolutions
• Process, record, file and when necessary, advertise ordinances, resolutions, and municipal budget
• Handles municipal correspondence
• Administers and records Oaths of Office
• Maintains custody of all official records that are not specifically handled by other departments
• Acts as a liaison to the public and correspondent on behalf of the Governing Body

Secretary of the Municipal Corporation:

• Custodian of Municipal Seal
• Maintain custody of all minutes, books, deeds, bonds, contracts, and archival records of the municipal corporation
• Maintain receipt of service of legal documents
• Attest to the signatures of municipal officers and officials

Chief Administrative Officer of All Elections: (held in the municipality)

• Certifies vacancies existing on the local level
• Maintains receipt of nominating petitions and certification to the County Clerk of local candidates nominated by petition
• Exercises quasi-judicial authority in determining the validity of petitions
• Conducts drawing for the position of candidates on the local ballot
• Furnishes material for local elections
• Suggests polling places to Election Board
• Maintains receipt of election results
• Certifies to County Clerk persons elected to partisan County Committee offices in each election district
• Tallies the votes and certifies election results for local School Board election, Primary and General elections

Chief Registrar of Voters:

• Register to Vote

Administrative Officer:

• Issues Business, Alcohol Beverage Control, and Legalized Games of Chance Licenses Applications
• Issues assessment search certificates
• Coordinates special projects
• Serve as information officer to the public and to the media
• Purchases supplies and equipment when required
• Directs correspondence and inquiries to various departments for action
• Conducts business with other municipal departments as needed and as directed by the Governing Body
• Prepares bond certifications

Records Coordinator and Manager:

• Responsible for implementing local archives and records retention programs as mandated by law
• Custodian of Government Records
• Provide copies of Ordinances/resolutions and other information as requested by public and personnel (OPRA) Request for Public Records

Other Services include, but not limited to:

• Public inquiries
• Landlord Rental Registration
• Provide street/zoning maps
• Notary Services